Discipline Manager

The Delay Middle School Story
2008 Intel National School of Distinction

What users say

Take the tour

How can Discipline Manager improve your discipline process while making it easier?

Problem

• You need immediate access to student discipline records during conversations with parents or when assigning consequences.
   
• You need follow through on assigned consequences but it is difficult to track.
   
• Communication among teachers and administration is not consistent.

Solution

Our Web-based Discipline Manager system:

• Discipline Histories: Provides student discipline histories that are maintained as a by-product of the online discipline management process.
   
• Tracking: The discipline management process tracks events from behavior problems to assigned interventions and fulfillment.
   
• Notification: The system automatically generates notification letters for students, parents and staff. The notification letters are created from letter templates that administrators can customize.
   
• Rolls: The system automatically creates rolls for detention classes, extra school classes, in-school suspension classes as well as out-of-school suspension and alternative educational placement rolls. These rolls can be used for easy online attendance-taking which calculates which students fulfill their intervention assignments and when.
   
• Escalation: Reassignment of new consequences is easy for unsatisfied assignments.
   
• Assignments from Teachers: The system facilitates collection of student assignments for students assigned in-school suspension. It tracks which teachers have submitted assignments and facilitates follow-up with teachers who have not.
   
• Complete Records: The Discipline Manager system provides complete and easily accessible discipline records over time for transparency and accountability.
   
• Assign Consequences Automatically: Discipline Manager has three ways to assign consequences automatically.
  1. You may authorize teachers to assign detention without a referral for specific behaviors (e.g., tardy).
  2. You may define Tardy Rules so consequences are automatically assigned depending on the number of tardies during the current school year (e.g., 1: warning; 2-3: detention; 4: Saturday school, etc.)
  3. You may define Demerit Rules. Demerit rules work like Tardy Rules but can apply to any kind of behavior. Each behavior category earns a certain number of demerits (you determine the scale) and a running total of demerits is kept for the school year. Consequences are assigned automatically based on the current demerit total.
      
• Customizable: The system is customizable to your school's consequences and detention types.
   

The discipline process with Discipline Manager

The teacher:  Submits discipline referral by filling out a Web form The software:  Adds the referral to a database Compiles a list of all discipline referrals schoolwide for administration to act on Benefits: Easy discipline referrals			Complete & Accurate Student Discipline Histories Creates State Reporting Records Compiles Statistics for Discipline Process Improvement
The administrator: Assigns consequences by filling out a Web form The software: Creates a detention or other intervention notice specific to the student to be printed for signature Parents may be automatically emailed Adds the consequences assigned to the database Maintains an accounting of date consequences assigned and “complete by” dates Emails detention and ISS lists to staff with one click Compiles a list of referrals in-process Creates state reporting records Benefits: Easy to assign consequences Better consistency Parents are kept informed Teachers are kept informed Discipline histories instantly available
The administrator: Takes detention roll on a Web form The software: Maintains a real time accounting of detention time assigned, detention time served Compiles a list of discipline records by intervention Automatically generates emails requesting assignments from teachers for ISS, AEP and Extra School students with one click Maintains a list of ISS, AEP and Extra School assignments Tracks restitution assignments Alerts administration of past due “complete by” dates Notifies your selected staff members by automatically generated email of each student’s discipline status changes, e.g., detention complete Maintains a complete history of all students’ discipline history while at your school Benefits: Better follow-through Better organized ISS, AEP and Extra School Discipline histories instantly available

Student discipline histories and schoolwide discipline statistics are a by-product of using the online Discipline Manager system. In addition, using Discipline Manager makes the process of handling discipline easier.

The process typically starts when a teacher refers a discipline problem to the Administration by entering a behavior problem into the system. An administrator then reviews the case, can view the student's discipline history, and assigns an intervention including various types of detention, extra school, in-school suspension, out-of-school suspension, alternative educational placement or a customizable list of other inventions such as calls to parents, restitution, a behavior contract, etc.

The other way the process may start is through Quick Detentions. An administrator may be set up by a school entrance, for example, to catch tardy students as they arrive and assign detention on the spot. The incident is entered into the Discipline Manager system and the student may be given a printed letter with details of the incident and assigned intervention. If teachers are authorized to assign detention directly, they can use Quick Detentions to assign detention without requiring a referral to an administrator.

As a side effect of these assignments, rolls are automatically created for detention, in-school suspension and extra school, out-of-school suspension and alternative educational placement. A "roll" is also created for tracking restitution assignments. For example, if a student is assigned to fulfill three hours of detention before the end of the week, the time served is marked off for each detention class the student attends. Discipline Manager makes it easy to determine which students are in danger of not fulfilling their detention assignments.

In-school suspension carries the additional requirement of gathering assignments from teachers whose classes will be missed while serving in-school suspension. Discipline Manager automatically generates emails requesting needed assignments and keeps track of which assignments are still outstanding.

When discipline assignments are satisfied, emails are generated to notify the relevant teachers and administrators. When discipline assignments are not satisfied, new assignments can be made with a few clicks.